Using G-Suite for Employee Onboarding


It’s fast, free, and refreshingly simple. Here’s how you can use G-Suite for more than just docs and excels, and actually streamline onboarding processes

The world’s abuzz about GoogleOpens a new window ‘s G-Suite and all its clutter-breaking, efficiency-focused capabilities.

They say it can be used by workers across the board – regardless of division, industry, or vertical – helping to make everyday tasks & projects, simpler, smarter, and whole lot easier.

But then, the devil is always in the details.

If you’re an HR professional, and a big part of your assignments for every quarter or year, is the hiring & onboarding of new candidates, how does G-Suite work for you?

Are there a set of tips, tricks, intelligent options that can actually make a difference – and transform your onboarding blueprint?

We’d say yes; G-Suite can work wonders for the HR lead/team, offering new and simply, remarkable approaches to the composite onboarding processOpens a new window  – moves, that can truly change the speed at which you wrap work, and connect with new hires.

Here are 8 ways to make G-Suite go the extra mile:

1. Organize a welcome event for new team members

You start off, by planning a welcome event in the Calendar section; new employees will feel at home, and that they are now part of a bigger team, with team-wide invites, and a welcome note, detailing new employee data and the event venue. What’s more you can keep watch on who’s coming and the ones RSVP-ing, by tracking responses and sending out reminders.

2. Create easy-to-use new employee checklists

In the Sheets section, you could create a comprehensive checklist – one that comprises all the actions that are new employee must implement in order to stay in-sync with company norms. These could include common elements such as policy reviews, software trainings, and the like. if an employee has a query, he/she could insert a comment and elicit instant feedback.

3. Manage onboarding formalities and get all the paperwork, sorted online

A great feature is the ability to remove cumbrous paperworkOpens a new window , and move all your administrative processes, online. With Forms one can create electronic version of formerly printed matter and gather relevant employee information, get policy acknowledgement signatures done faster, and a whole lot of other vital onboarding elements, completed rapidly. What’s more, these forms are easy to update, can be accessed from kiosks, mobile devices, and computers.

4. Carry all your onboarding material in one place for easy sharing

Now you can store all onboarding materials and documents in a Team Drive, and share the same with your company and your new employees. Onboarding executives/staffOpens a new window  can edit, comment, or simply view the materials across devices, and team members can also see the changes made, adding real time feedback. Updates will be instantaneously sent out to all employees, so that resources can stay on top of new developments, and offer the clear and concise instructions for incoming candidates/employees.

Also Read: 

10 Employee Onboarding Checklist Items You Can’t Afford to MissOpens a new window

5. Design training modules presentations that are innovative, creatively-rich, and effective

If you’re looking at creating new training modules or prepare a deck for new worker orientations, all you need to do is simply jump to Slides and transform your ideas and messages into a variety of vibrant and impactful training program options, each crafted to make learning & understanding more cohesive, agile, and meaningful.

6. Make onboarding as a practice, simpler with a centralized training site

New employees often lose their way in large and multi-layered enterprises, often leading to a higher churn rateOpens a new window , right after the initial entry phases. You can now create a Sites webpage with all the important resources, so employees can access all the material from a single reservoir.

7. Design new workshops and sessions simplifying onboarding formalities

Often employees have a ton of questions, even as they slide into their roles; you can now plan mentoring sessions for all new entrants, while booking available timelines in the Calendar section, sharing a link with the incoming employees.

Also Read: 

What Is Onboarding? Definition, Process, Templates, and Best PracticesOpens a new window

8. Train and connect with new hires, across locations & timezones

If you’re geared towards reducing onboarding costs, and managing a large and multi-locational workforce, it’s critical to have an app/tool that makes the same easier and faster. With Hangouts, one can conduct virtual training classes, and with YouTube LiveOpens a new window , one could also action a talk with new team members, or even work on a Q&A townhall. Simply share the recording of the same, on a Drive or a Team Member Drive, so future candidates can always access the material.

Well, that’s a wrap then; With G-Suite HR teams can make onboarding a much less exhausting and convoluted practice. So, get in there, play around with tools on offer, and envision your unique and personalized onboarding program!